Exhibitor Regulations

Welcome to India International

Duration of Exhibition

The Exhibition will be open from 10:00 – 18:30 on 21st & 22nd December 2018 & from 10:00 – 17.30 on 23th December 2018. During these times stands and exhibits must not be covered up and staff must be in attendance. On no account will Exhibitors be permitted to remove goods from the Exhibition Grounds prior to 19:30 on October 21, 22 & 23-December-2018. Opening hours may be subject to alteration. The Organizers reserve the right to change the dates, location and duration of the Exhibition or to postpone the event without Exhibitors having the right to claim indemnity.

Payment for Space

A 50% deposit must be forwarded with the Contract before 30th July 2018. Once the contract has been accepted, Exhibitors will receive an Official Allotment for stand space/shell scheme from the Organizer. The final payment of 50% of the total cost of the stand is due by 30th October 2018. Participation by Exhibitors is dependent upon the full cost being paid to the Organizers before taking up space in the Exhibition. If the remaining balance is not paid by the stated date, the organizer shall have the right to re-allocate the space. An Exhibitor is liable for the cost of space booking under the terms of the “Cancellation of Space Booking” clause.

Cancellation of Stand Booking

An Exhibitor cancelling his stand booking after official allotment of space is liable for 25% of the total cost until 30 July 2018, 75% of the total cost until 30 October 2018 and 100% of the total cost thereafter by way of liquidated damages. An Exhibitor reducing his space booking after 30th October is liable for payment of the total charge of his original booking. All cancellations must be made in writing.

Amendment to Hall Layout

The Organizers reserve the right to amend the plan of the Halls and move the position of stands in case of requirement by the Hall Owners, Fire Authorities or for any other reason. General instructions and regulations exhibitors must comply with the organizers’ regulations, the Rules and Regulations issued by Electroma Expo, and all Statutory Regulations that have effect at the Exhibition Halls.

Erection of Stands

General lighting within the Exhibition Facilities is supplied. An official contractor has been appointed. No other electrical contractor is allowed to work within the exhibition halls. Gas, Water, Waste and Compressed Air All these facilities can be ordered from the appointed official contractor on forms.

Noise Control

The use of video equipment, loudspeaker systems, tape recorders, film projectors or slide projectors is permitted provided the noise level is sufficiently low to avoid disturbance to visitors and other Exhibitors. The Organizers reserve the right to exercise their judgment in respect of an acceptable level of noise. The use of musical instrument(s) is expressly prohibited. Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to visitors and Exhibitors.

Security and Cleaning

Security of the halls and exhibition area, general cleaning are arranged by the organizers. Cleaning, security and maintenance of stands are the responsibility of Exhibitors.

Limitation of Liability

The Organizers will not be responsible for the safety of any exhibit or property of any Exhibitor, its staff, contractors, or agents or any other persons, or for the loss of, damage or destruction to the same, by theft, fire or other cause whatsoever, or for any loss or damage whatsoever sustained by any Exhibitor by reason of any defect in the building, fire, storm, tempest, lightning, national emergency, labor disputes, strikes, lockouts, civil disturbances, explosion, inevitable accident, force majeure or any other cause not within the control of the organizers whether ejusdem generis or not, or for any other loss or damage whatsoever, or if by reason of the happenings of any such events, the opening of the exhibition is prevented, postponed or abandoned or the building becomes wholly or partially unavailable for the holding of the exhibition or if the exhibitor suffers any other damage whatsoever. As the Organizers will accept no responsibility for any loss or damage suffered by any exhibitor, exhibitors should cover themselves by insurance in respect thereof. Exhibitors should note that there are no circumstances under which the organizers can either become contractually bound to an Exhibitor or be regarded as a principal or an agent in relation to any legal agreement into which an Exhibitor may enter with a contractor.

Promotional Activity

The distribution of leaflets and promotion material shall be confined to the stand area and is not permitted elsewhere in the halls or exhibition grounds. Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statutory regulations or good taste, nor shall it be of an ideological or political nature. The Organizers reserve the right to prohibit the display or distribution of advertising matter that could give rise to offence, and to confiscate the supplies thereof for the duration of the event. Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighboring Exhibitors. The use of audio and visual equipment, amplifiers, etc. and/or live performances by exhibitors at their stands is restricted. In all cases, Exhibitors are themselves responsible for obtaining, at their own expense, the relevant permits in terms of copyright licenses and/or performance approval from the respective authorities or institutions. The Organizers accept no responsibility in this respect or any liability which may arise from an Exhibitor’s failure to obtain clearance.

Intellectual and Industrial Property Rights

The organizers do not welcome or endorse exhibitors who, through manufacture, sale, possession, dissemination or advertising of their products infringe intellectual or industrial property rights or contravene legislation protecting those rights. In the event that an exhibiting company infringes such laws, as demonstrated by an enforceable judgment of a court with competent jurisdiction, the Organizers shall be entitled to exclude such exhibitor from all or any future events they organize if they consider in its absolute discretion that there is any possibility that a repeated or any new infringement of intellectual and/or industrial property rights might occur. Exhibitors should be aware that a holder of intellectual and/or industrial property rights, whether an exhibitor or not, may commence legal proceedings that could result in statutory or other authorities removing exhibited products and literature, closing the exhibition stand involved and requiring payment of substantial financial securities amongst other available remedies. The Organizers will cooperate fully with any local authority entitled to carry out such actions during one of its events. All exhibitors are reminded that it is their sole responsibility to ensure that the appropriate protection of their intellectual and/or industrial property rights prior to the display or promotion of their products at the Electroma 2018. The Organizers will not, itself, initiate legal proceedings in relation to intellectual and/or industrial property rights. The holder of the intellectual and/or industrial property rights and not the Organizers may commence such proceedings in relation to infringement of those rights.